Other questions about the Pupil Manager have been answered in the FAQs below:
Q. What is the best process to follow when updating sets at the beginning of a new school year (For schools not using any integration)?
A. It will help if you follow the steps below:
- Decide if you wish to keep pupils who have recently left the school e.g. Y12 or Y14. If you wish to delete them you can do so through Pupil Manager > Options > Delete a year group. If you wish to backup their data first you can do so through the Export Manager
- Ensure you have moved all pupils up a year. This MUST be done through Pupil Manager > Options > Move all pupils up by one year. This also archives any campaigns on the system.
- Delete all existing sets. This can be done through Pupil Manager > Options > Delete sets for all years in all subjects. The import sets tool updates sets currently on the system. To ensure that you are starting from a clean slate it is always recommended that you delete all sets before importing new ones
Import your new sets from your timetable package in the normal way.
Q. What is the best way to handle pupils who have left the school but who may return?
A. If you know that a pupil may return to the school then you can simply put them in a different form/tutor group e.g. 'LEFT' and remove all their sets. This way they will not show up in any sets or reports but the data held for them on Pupil Tracking will remain on the system. If they return to the school then you can issue them with new set codes and put them back in an appropriate form/tutor group. Note, such pupils will still show up in any School Favourite Groups that you create if they meet given criteria.